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To format a paragraph, use the Paragraph command in the Type menu, or the Control palette. Sometimes you may want a certain text, paragraph or a new chapter to start at the top of a column or page.

Indents are used to set temporary left and right margins for the paragraph. Tabs position text at specific positions. They are used when you want to create a table, such that when you press the TAB key, the cursor goes to the specified position in the tab stops.

This refers to formatting the whole page. It may include setting column guides , page numbering , adding headers and footers , etc. Nonprinting guides are lines that help the user to position objects on a page, but do not appear in print. Margins are defined in the Document Setup dialog box when you first create a publication, and are applied to the Document Master page.

Column guides are non-printing lines that serve as boundaries for text you place within them. A column is the area between the margins. Columns control the flow of text in text blocks that you place automatically and also help position text and graphics.

Ruler guides are non-printing lines that help you align items or objects on a page accurately. Column guides help the user to divide a large page into columns that make the publication look more organized. To setup column guides separately in a publication with double-sided facing pages, select the Set Left and Right Pages Separately , then set different columns for each page.

PageMaker will automatically create the specified number of columns, equally spaced i. To create columns of unequal size, drag the column guides using the Pointer tool to the positions you want. If the columns are set in a Master page, they will appear on all the pages of the publication.

The two lines forming the gutter between columns move together, and any text and graphics on the page will not be affected dragging column guides. To print page numbers in a PageMaker publication, add a page-number marker a special character that keeps track of the order of pages in the publication and ensures that each page is numbered correctly at all times. On the master pages, a page-number marker LM for a left master page, RM for a right master page or single page master indicates where page numbers will appear.

Select the numbering style you want to use, e. You can easily move from one page to another when you are working on a publication with multiple pages. To move to the previous page or the next page, press Page Up , or Page Down key.

To jump to the first page, or last page, press Home or End key. A Header refers to a line of text such as a page number, date, or a company name usually printed on the top margin of each page in a document, while a Footer is a line of text printed in the bottom margin.

You can use the same header and footer throughout the publication or use running headers and footers that indicate the content of each page. Publications that require headers and footers are: dictionaries , telephone or address directories. To specify a contiguous or a discontinuous range, use the Range text box, e. Tool used to draw. Constrained tool a line at either 45 0 or 90 0.

PageMaker allows a person to import pictures directly from another file or application using a process called Placing. In most cases, graphic files are created in graphical-based desktop publishers or picture editing software, and then imported into PageMaker.

A Stroke refers to a line style, while Fill refers to applying patterns such as shading or background colour to an object. To set the fill and stroke options, e.

Once you draw a polygon, you can change it to another shape such as a triangle, pentagon, hexagon, or even a star. You can create text using a Text frame.

A Text frame is a graphical object used to create various shapes of text objects. Select a drawn shape, click on Element , point to Frame , then choose Change to Frame. Text wrap is controlling the flow of text over or around a graphical object. It helps in formatting an object allowing text to flow around it without obstructing it.

Wrapping determines how text behaves around an object. For example, you can make the text surround an object without displacing it. The leftmost icon makes the text jump the object to the next page or column.

The middle icon allows text to jump over the object and continue on the same page. The rightmost icon creates a rectangular text wrap around all the sides of the object. Press the mouse button and drag a rectangle. When completed, release the mouse button and the text will flow into the box. If all the text does not fit you will need to place the rest of the text or make your text box bigger.

Editing and Adding Text The Text tool is used to directly enter text into a publication. Creating a Text Box Normally, when the text tool is used, a text box is created by PageMaker for that text. This box is the width of the column in which you are typing. If you wish to limit the text box, click and drag a text box prior to typing. When you release the mouse button to start typing the outline disappears, but, PageMaker remembers the size and limits your text to that box. Editing Text To make changes in the actual text, you must use the Text tool.

Your cursor will change into the Ibeam that you use in word processing applications. It is used in the same way to capture and change text use selections from the Edit and the Type menus. To select all the text in a text block, click anywhere within that text block and choose Edit, Select all from the menu bar. Altering Text Blocks and Text Text blocks may be dragged around and resized, just like graphics.

They may be edited in the regular type, cut, and paste method. Graphics Placing Graphics PageMaker accepts various graphics formats with varying degrees of success. Output Quality Laser Printing The laser printer cannot match 72 dpi exactly, so the 72 dpi bitmap will be approximated.

Best for screen snapshots. Best for technical drawings. The Place command is also used to import graphics into PageMaker. To place graphics, use the File, Place menu option. Find the graphic you wish to insert, then click on Open. The cursor becomes loaded with a graphic and its icon changes to reflect the type of format the graphic is in see table below.

TABLE 8. Click once to place the graphic. Make sure you have nothing selected on your page or you will replace it with graphic you are trying to insert. When you click on an item while using the Pointer tool, handles small squares in the corners and the sides of an item appear around the item.

Drag on the handles to resize. Drag inside the item itself to move it be careful not to grab a handle, or you will resize the object.

Moving immediately after clicking keeps an item from redrawing you will see only an outline. Pausing between clicking and moving lets the item redraw. To select more than one item, hold down SHIFT as you click on each item, or drag out a selection marquee. When an object is copied and then pasted, the copy will appear down and to the right of the original, if the original can still be seen. If the original cannot be seen for example, if you moved to another page , then the copy will appear in the middle of the pasteboard.

Although text windows may be selected with the Selection tool, in order to select characters within a text block, you must use the Text tool. Choose Element, Stroke to select different line widths and styles. Hold down the mouse button and drag until you reach the desired length look at the Ruler Line to see the position of your mouse , then release the mouse button.

To reactivate the handles select the Pointer tool from the toolbox, position the point on the line and press the mouse button. The Constrained Line tool functions in the same way, but it allows you to draw lines at angles of 45 degrees. The Rectangle Tool To draw a rectangle, select the Rectangle tool. Hold down the mouse button and drag until you reach the desired size; release the mouse button.

To reactivate the handles, select the Pointer tool from the toolbox and click on a corner or side of the box. Use the Element, Stroke menu option to select different line widths and styles. Use the Element, Fill menu option to select different fill shades. The style of corners for the box may be modified with the Element, Rounded Corners menu option. The Ellipse Tool To draw an ellipse, select the Ellipse tool.

Click and drag to the desired size. To reactivate the handles, select the Pointer tool from the toolbox and position the point on the circle and press the mouse button. The handles reappear. Choose the Element, Stroke menu option to select different line widths and styles; choose the Element, Fill option to select different fills. Working with Graphics Repositioning Layering Graphics To change the layering of objects that overlap, first select an object using the Pointer tool you wish to move.

Altering Graphics Resizing Click on a graphic using the Pointer tool to make the handles appear. Use the handles to resize a graphic.

Cropping Graphics Cropping a graphic defines what area you want displayed. In PageMaker, the areas are not really cut, they are hidden. A cropped area still takes up memory, so, if possible, create your graphics the correct size before you place them into PageMaker. To crop an image, select the Cropping tool from the Toolbox. Click on the graphic you wish to crop. Handles will appear.

Place the cursor over one of the handles and hold down the mouse button. The cursor will turn into a double-headed arrow. Dragging a handle back out with the cropping tool will uncover the cropped area. To re-frame the graphic inside the new area, click directly on the graphic and hold the mouse button down.

The cursor will turn into the Hand tool. Drag the graphic around in its frame. Draw a rectangle exactly covering the graphic, fill it using Element, Fill. Move the rectangle off center and to the left or right. Select Element, Arrange, Send to Back. Select the front graphic and reposition if necessary. Frames A frame can be composed of an empty or shaded box with a graphic. Simply draw a rectangle slightly larger than the graphic.

Select Element, Arrange, Send to Back to send the frame back. Select the front graphic and center it in the frame. This is especially helpful when you have placed graphics over a text item. Image Control Image Control is used to alter paint-type and scanned images.

Changes can be made to lightness, contrast, and screen pattern. Draw-type and EPS graphics cannot be altered. The default selection for black and white graphics. Only allows you to switch between positive and negative images.

The default selection for gray-scaled graphics. May also be used with black and white images if you want to add a screen to the image. Only available for gray-scaled images on a Macintosh II. Displays 16 levels of gray. Select a screen of dots default or of lines. Used to lighten or darken the image scroll or drag. Used to adjust the relationship of light and dark areas. View changes without leaving dialog box.

Undo changes. Choose from four preset gray levels. The type of graph you get in the dialog box depends on the type of image that you are modifying. The whites in Black and White are transparent; the whites in Screened and in Gray are opaque. Background Graphics. Background graphics also break up heavy copy. Lighten a graphic and place it behind copy. Place your graphic.

Select the Element, Image, Image control menu option. Select Screen. Lighten by about two-thirds. Click once on the Lightness up arrow then click and drag the dividing line. Dragging is easier than using the arrows.

Click OK. Place Text. Templates PageMaker comes with over 30 predefined publication templates that you can modify. The layouts for documents such as brochures, newsletters, business cards, labels, etc. This is a good place to begin learning the application. Templates vs. Publications Publications are finished products or will be when finished. Templates are saved as partially complete documents or frameworks of general layout.

When you open a publication, you will be working on that actual file; when you open a template, you will be working on a copy. Getting Help The PageMaker program includes a useful help utility that may answer many of your questions while you are working. If you have problems working with PageMaker or any of the hardware, contact the Consulting Center at Open navigation menu.

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